In our blog, Facility Management Software – finding a CAFM solution that fits, we shared how important it is to find a CAFM solution that can grow with your business. 

However, it’s not just about growth. The solution has to help you to work smarter, not harder. In a world where everything is fast-paced and ever-changing, it’s important to simplify the processes where we can whilst maximising operational efficiencies.

In our blog Choosing the right software solution that combats your pain points, we raised which of our solutions we’d recommend depending on what your pain points were. Pain points are a good place to start when researching facilities management software, but it only gives you the what and the who. What software is available and who the providers are. The next step is to know the how, as in how can this software support your needs. And this is what we hope to cover in this blog about our facilities management software, fmfirst® Estates.

We continue to enhance our internally-developed facilities management software based on feedback from clients. This means that we have every confidence in our software and the benefits it offers to our clients.

All under one roof 

With our asset management module, you’re able to manage all asset types under one roof. You can group assets based on location which streamlines your search process, making it quicker and easier to update the asset’s status. 

fmfirst® Estates also enables you to link all defect and planned work to the history of an asset. Having all this information stored together, not only provides evidence of effective compliance and maintenance management but also helps to support the management of an asset’s lifespan. This enables budgets and resources to be allocated appropriately. 

Document management

fmfirst® Estates comes with a comprehensive document management module which can speed up and simplify maintenance activity. It does this by providing easy access to service manuals/diagrams/records for staff who are out on the job. Everything is accessible through mobile devices which minimises paper-trails because everything is held digitally. 

Digital records speed up service times as everything is accessible in just a few taps. This means staff can access the latest support documentation at all times, saving time and meaning that staff time can be utilised more effectively.

Having all your records digital makes it easier for searching and inquiring. Irrespective of your location, you can still find all the information you need plus it reduces the likelihood of multiple, out-of-date records spreading around your organisation. It also simplifies the updating of key information as it only needs to be done once.

As a bonus, digital records mean you can save space by reducing the number of filing cabinets you have!


Asckey is ISO 9001:2015 (Quality) and ISO 27001:2013 (Information Security) accredited and these standards cover all aspects of our business. These accreditations are independently audited on an annual basis.

This ensures that we transpose those qualities into the development, delivery and support of our products and services.

So, irrespective of whether it is the quality of our software design and development, our training provision or the safety of the data that you entrust with us, you can feel confident that quality and information security are part of who we are and what we do. 

We understand that facilities management is an ever-growing landscape but we are confident in our software. We want to help your business work smarter not harder; if you’d like to discover more then get in touch.